🔄 How to Switch to Hedgi from QuickBooks or Wave
Finally done with bloated software? Here’s how to make the move clean and simple.
Switching from traditional accounting platforms like QuickBooks, Wave, or Xero can feel daunting. But with Hedgi, the transition is lightweight, fast, and built for real-life business owners — not bookkeepers.
This guide walks you through how to bring over what matters (and leave the rest behind).
🚦 Step 1: Decide What You Actually Need
Let’s be honest — most QuickBooks users aren’t using 80% of the features.
The Hedgi approach: automate the core, skip the clutter.
You’ll likely want to bring:
Beginning balances (cash, loans, etc.)
Open transactions from this year
Vendor/payment history (optional)
Past-year Profit & Loss reports for context
You don’t need:
Chart of accounts setup (Hedgi uses a smart built-in system)
Manual journal entries from prior years
Payroll configuration — unless you’re doing in-house payroll
🧾 Step 2: Export Your Data from QuickBooks or Wave
From QuickBooks:
Go to the Reports tab
Export your P&L and Balance Sheet as PDFs or CSVs
Optional: Export your transaction list via “General Ledger” report
Optional: Export your Customer and Vendor Lists (CSV format)
From Wave:
Go to Reports > Account Transactions
Download your year-to-date report as a CSV
Export your Balance Sheet and P&L for reference
📤 Step 3: Import or Log Key Balances in Hedgi
Once your Hedgi account is set up:
Manually enter your opening cash balances in web app
Add any business loans or credit cards as liabilities in web app
If you’re on Agentic, journal entries for those will be auto-generated
You can attach prior-year P&Ls or export PDFs to your records tab for context (coming soon)
🔄 Step 4: Let Hedgi Take It From Here
Connect your bank accounts
Categorization and summaries will begin immediately
You’ll have an accurate, audit-ready P&L within days — no chart building or syncing nightmares required
🧠 What You’re Not Losing
You’ll still get:
Accurate monthly reports
Tax-ready deduction summaries
AI-powered categorization
CPA-ready exports
You’re just losing the complexity, bugs, and clunky interfaces that come with tools built 10+ years ago.
🎯 Final Tips
Consider switching at the start of a new month or quarter to keep reports clean
Save your final QuickBooks/Wave exports in a cloud folder (Google Drive, Dropbox)
If you ever need a full-year rollup, Hedgi can generate a clean Year-End Summary for taxes